Zapier consultant, including when to stop using Zapier
We build and fix Zaps. We'll also tell you when your task volume has made Zapier the expensive option, which is not something most Zapier consultants bring up.
$1,500, fixed. One week. You keep the findings whether or not you hire us.
- Official Make Technical Partner
- Airtable
- n8n
- OpenAI
- Close CRM
- GoHighLevel
- Shopify
What we do
- Build what you couldn't. Multi-step logic, error handling, the paths that break when a field comes back empty at 2am.
- Fix what's broken. Silent failures, duplicate records, Zaps that turned themselves off weeks ago and nobody noticed.
- Cut the bill. Most expensive Zapier accounts are paying for steps that could be one step, or for volume better handled elsewhere.
How our Zapier consulting works
Whether you call it a Zapier consultancy, a Zapier expert or an automation consultant, the work runs in the same order:
- Inventory. Every Zap, what triggers it, what it writes to, and who would notice if it stopped.
- Task usage. Where the monthly tasks actually go. One Zap usually accounts for most of the bill.
- Fix or build. Error paths, filters that stop wasted runs, and the new workflows you came to us for.
- Hand-over. Written notes on each Zap, so the next person isn't starting from guesswork.
When Zapier is right, and when it isn't
| Option | Pick it when | Worth knowing |
|---|---|---|
| Stay on Zapier | Your volumes are modest, your team edits automations themselves, and the apps you use are supported natively. | It's the easiest tool in this category and that has real value. |
| Move to Make | You need branching logic, iteration over lists, or you're paying for task volume that Make handles at a fraction of the cost. | Easier to live with than self-hosted n8n for most small teams. |
| Move to n8n | You want to self-host, data can't leave your infrastructure, or the workflow needs real code in the middle of it. | If nobody on your team wants to own infrastructure, self-hosting is a cost you'll feel later. |
We do the migration either way. We'd rather tell you now than bill you for two years first.
Other platforms we work in
1,000 hours of manual work removed from one client in six months
Wholesale Universe, a 200-person Amazon store management firm, was onboarding clients by hand, reconciling invoices by hand and uploading product data by hand. We rebuilt all three across Make, Airtable, Close CRM and PandaDoc. They kept us on support afterwards.
Questions
What does a Zapier consultant cost?
Our builds run $8,000–$15,000 and ongoing support $1,500–$3,000/month. If you're not sure what's worth automating yet, the $1,500 audit maps it first and the fee comes off the build.
Can you fix Zaps someone else built?
Yes. Most Zapier consulting we do starts in an account somebody else set up. We list what each Zap does and what depends on it before changing anything.
Will you move us off Zapier?
Only if the numbers say so. Plenty of accounts are fine where they are once the duplicate and wasted steps are gone.
Do you work with Zapier Tables and Interfaces?
We do, but if the data is the heart of your business we'll usually suggest Airtable instead, because it holds up better as the record count and number of people grows.
Start with the audit
One week, fixed price, no commitment to anything after it. You get a map of your manual work, a costed list of what's worth automating, and an honest note about what isn't. The fee comes off the build if you go ahead.